The Board of Directors of Fox Resources Ltd is responsible for the corporate governance of the Company and is committed to maintaining high standards. The Board is committed to administering the policies and procedures with openness and integrity, pursuing the true spirit of corporate governance commensurate with the Company’s needs. The Corporate Governance Statement has been structured with reference to the Australian Securities Exchange Corporate Governance Council’s (“Council”) “Corporate Governance Principles and Recommendations” to the extent that they are applicable to the Company.

Board of Directors

Role of the Board and Management

The Board represents shareholders’ interests in continuing a successful business which seeks to optimise medium to long-term financial gains for shareholders. By not focusing on short-term gains for shareholders, the Board believes this will ultimately result in the interests of all stakeholders being appropriately addressed when making business decisions.

The Board is responsible for ensuring that the Group is managed in such a way to best achieve this desired result. Given the current size and operations of the business, the Board currently undertakes an active, not passive role.

The Board is responsible for evaluating and setting the strategic directions for the Group, establishing goals for management and monitoring the achievement of these goals. The Managing Director is responsible to the Board for the day-to-day management of the Group.

The Board has sole responsibility for the following:

·                Determining the strategic direction of the Group and measuring performance of management against approved strategies;

·                Review of the adequacy of resources for management to properly carry out approved strategies and business plans;

·                Adopting operating and capital expenditure budgets at the commencement of each financial year and monitoring the progress by both financial and non-financial key performance indicators;

·                Monitoring the Group’s short, medium and long term capital and cash flow requirements;

·                Approving and monitoring financial and other reporting to regulatory bodies, shareholders and other organisations;

·                Determining that satisfactory arrangements are in place for auditing the Group’s financial affairs and liaising with the auditor;

·                Review and ratify systems of risk management and internal compliance and control, codes of conduct and compliance with legislative requirements and supervising the Company’s framework of control and accountability systems to enable risk to be assessed and managed;

·                Ensuring that policies and compliance systems consistent with the Group’s objectives and best practice are in place and that the Company and its officers act legally, ethically and responsibly on all matters;

·                Monitoring and ensuring compliance with all of the Company’s obligations, in particular those obligations relating to the environment, native title, cultural heritage and occupational health and safety; and

·                The Board must convene regular meetings with such frequency as is sufficient to discharge its responsibilities.

 The Board’s role and the Group’s corporate governance practices are being continually reviewed and improved as required.

Composition of the Board and New Appointments

The Company currently has the following Board members:

Mr Bruno Seneque,             Managing Director (Appointed 11 August 2008)

Mr Terence Streeter,           Non-Executive Director and Chairman

Mr Geoff Clifford,                  Non-Executive Director

Mr Yulong Tian,                    Non-Executive Director

Mr Rod White,                       Non-Executive Director (Appointed 8 July 2009)

The Company’s Constitution provides that the number of Directors shall not be less than three and not more than eight. There is no requirement for any share holding qualification.

The Board believes that the individuals on the Board can make, and do make, quality and independent judgments in the best interests of the Company on all relevant issues. 

The membership of the Board, its activities and composition is subject to periodic review. The criteria for determining the identification and appointment of a suitable candidate for the Board shall include quality of the individual, background of experience and achievement, compatibility with other Board members, credibility within the Company’s scope of activities, intellectual ability to contribute to Board’s duties and physical ability to undertake Board’s duties and responsibilities.

Directors are initially appointed by the full Board subject to election by shareholders at the next Annual General Meeting. Under the Company’s Constitution, the tenure of Directors (other than Managing Director and Executive Directors, and only one Managing Director where the position is jointly held) is subject to reappointment by shareholders not later than the third anniversary following his last appointment. Subject to the requirements of the Corporations Act 2001, the Board does not subscribe to the principle of retirement age and there is no maximum period of service as a Director. A Managing Director may be appointed for any period and on any terms the Directors think fit and, subject to the terms of any agreement entered into, the Board may revoke any appointment.

Committees of the Board

The Board has established an audit committee which consists of only Non-Executive Directors, being Mr Clifford and Mr Streeter. Mr Clifford acts as the chairman of the audit committee.  

The Board has established a framework for the management of the Group including a system of internal controls, a business risk management process and the establishment of appropriate ethical standards.

The full Board currently holds meetings at such times as may be necessary to address any general or specific matters as required.

Conflicts of Interest

In accordance with the Corporations Act, Directors must keep the Board advised, on an ongoing basis, of any interest that could potentially conflict with those of the Company. Where the Board believes that a significant conflict exists, the Director concerned does not receive the relevant board papers and is not present at the meeting whilst the item is considered. 

Independent Professional Advice

The Board has determined that individual Directors have the right in connection with their duties and responsibilities as Directors, to seek independent professional advice at the Company’s expense. The engagement of an outside adviser is subject to prior approval of the Chair and this will not be withheld unreasonably. If appropriate, any advice so received will be made available to all Board members.

 Ethical Standards

The Board acknowledges the need for continued maintenance of the highest standard of corporate governance practice and ethical conduct by all Directors and employees of the Group.

Code of Conduct for Directors

The Board has adopted a Code of Conduct for Directors to promote ethical and responsible decision-making by the Directors.

The principles of the code are:

·                A Director must act honestly, in good faith and in the best interests of the Company as a whole.

·                A Director has a duty to use due care and diligence in fulfilling the functions of office and exercising the powers attached to that office.

·                A Director must use the powers of office for a proper purpose, in the best interests of the Company as a whole.

·                A Director must recognise that the primary responsibility is to the Company’s shareholders as a whole but should, where appropriate, have regard for the interest of all stakeholders of the Company.

·                A Director must not make improper use of information acquired as a Director.

·                A Director must not take improper advantage of the position of Director.

·                A Director must not allow personal interests, or the interests of any associated person, to conflict with the interests of the Company.

·                A Director has an obligation to be independent in judgment and actions and to take all reasonable steps to be satisfied as to the soundness of all decisions taken as a Board.

·                Confidential information received by a Director in the course of the exercise of Directorial duties remains the property of the Company and it is improper to disclose it, or allow it to be disclosed, unless that disclosure has been authorised by the Company, or the person from whom the information is provided, or is required by law.

·                A Director should not engage in conduct likely to bring discredit upon the Company.

·                A Director has an obligation at all times, to comply with the spirit, as well as the letter of the law and with the principles of the Code.

·                Directors are also obliged to comply with the Company’s Code of Ethics and Conduct, as outlined below.

Code of Ethics and Conduct

The Company has implemented a Code of Ethics and Conduct, which provides guidelines, aimed at maintaining high ethical standards, corporate behaviour and accountability within the Company.

All employees and Directors are expected to:

·                Respect the law and act in accordance with it;

·                Respect confidentiality and not misuse Company information, assets or facilities;

·                Value and maintain professionalism;

·                Avoid real or perceived conflicts of interest;

·                Act in the best interests of shareholders;

·                Contribute by their actions to the Company’s reputation as a good corporate citizen which seeks the respect of the community and environment in which it operates;

·                Perform their duties in ways that minimise environmental impacts and maximise workplace safety;

·                Exercise fairness, courtesy, respect, consideration and sensitivity in all dealings within their workplace and with customers, suppliers and the public generally; and

·                Act with honesty, integrity, decency and responsibility at all times.

 An employee that breaches the Code of Ethics and Conduct may face disciplinary action. If an employee suspects that a breach of the Code of Ethics and Conduct has occurred or will occur, he or she must report that breach to management. No employee will be disadvantaged or prejudiced if he or she reports in good faith a suspected breach. All reports will be acted upon and kept confidential.

Dealings in Company Securities

The Company’s share trading policy imposes basic trading restrictions on all employees of the Company with ‘inside information’, and additional trading restrictions on the Directors of the Company.

‘Inside information’ is information that:

·                Is not generally available; and

·                If it were generally available, it would, or would be likely to influence investors in deciding whether to buy or sell the Company’s securities.

If an employee possesses inside information, the person must not:

·                Trade in the Company’s securities;

·                Advise others or procure others to trade in the Company’s securities; or

·                Pass on the inside information to others – including colleagues, family or friends – knowing (or where the employee or Director should have reasonably known) that the other persons will use that information to trade in, or procure someone else to trade in, the Company’s securities.

This prohibition applies regardless of how the employee or Director learns the information (e.g. even if the employee or Director overhears it or is told in a social setting).

In addition to the above, Directors must notify the Company Secretary as soon as practicable, but not later than 5 business days, after they have bought or sold the Company’s securities or exercised options. In accordance with the provisions of the Corporations Act and the Listing rules of the ASX, the Company on behalf of the Directors must advise the ASX of any transactions conducted by them in the securities of the Company.

Breaches of this policy will be subject to disciplinary action, which may include termination of employment.

Disclosure of Information

Continuous Disclosure to ASX

The continuous disclosure policy requires all executives and Directors to inform the Managing Director or in their absence the Company Secretary of any potentially material information as soon as practicable after they become aware of that information.

Information is material if it is likely that the information would influence investors who commonly acquire securities on the ASX in deciding whether to buy, sell or hold the Company’s securities.

Information is not material and need not be disclosed if:

a)             A reasonable person would not expect the information to be disclosed or is material but due to  specific valid  commercial reason is not to be disclosed;

b)                The information is confidential; or

c)                One of the following applies:

i.           It would breach a law or regulation to disclose the information;

ii.          The information concerns an incomplete proposal or negotiation;

iii.         The information comprises matters of supposition or is insufficiently definite to warrant disclosure;

iv.         The information is generated for internal management purposes;

v.          The information is a trade secret;

vi.         It would breach a material term of an agreement, to which the Company is a party, to disclose the information;

vii.        It would harm the Company’s potential application or possible patent application; or

viii.       The information is scientific data that release of which may benefit the Company’s potential competitors.

The Managing Director is responsible for interpreting and monitoring the Company’s disclosure policy and where necessary informing the Board. The Company Secretary is responsible for all communications with the ASX.

Communication with Shareholders

The Company places considerable importance on effective communications with shareholders.

The Group’s communication strategy requires communication with shareholders and other stakeholders in an open, regular and timely manner so that the market has sufficient information to make informed investment decisions on the operations and results of the Group. The strategy provides for the use of systems that ensure a regular and timely release of information about the Group is provided to shareholders. Mechanisms employed include:

·                Announcements lodged with ASX;

·                ASX Quarterly Cash Flow Reports;

·                Half Yearly Report;

·                Presentations at the Annual General Meeting/General Meetings; and

·                Annual Report.

The Board encourages full participation of shareholders at the Annual General Meeting to ensure a high level of accountability and understanding of the Group’s strategy and goals.

The Company also posts all reports, ASX and media releases and copies of significant business presentations on the Company’s website at www.foxresources.com.au.

Risk Management Systems

Identification of Risk

The Board is responsible for the oversight of the Group’s risk management and control framework. Responsibility for control and risk management is delegated to the appropriate level of management within the Group with the Executive Directors and Chief Financial Officer having ultimate responsibility to the Board for the risk management and control framework.

Areas of significant business risk to the Group are highlighted in the Business Plan presented to the Board by the Managing Director each year.

Arrangements put in place by the Board to monitor risk management include monthly reporting to the Board in respect of operations and the financial position of the Group

Integrity of Financial Reporting

The Company’s Managing Director and Chief Financial Officer (or equivalent) report in writing to the Board that:

·                The consolidated financial statements of the Company and its controlled entities for each half and full year present a true and fair view, in all material aspects, of the Company’s financial condition and operational results and are in accordance with accounting standards;

·                The above statement is founded on a sound system of risk management and internal compliance and control which implements the policies adopted by the Board; and

·                The Company’s risk management and internal compliance and control framework is operating efficiently and effectively in all material respects. 

Role of Auditor

The Company’s practice is to invite the auditor to attend the Annual General Meeting and be available to answer shareholder questions about the conduct of the audit and the preparation and content of the auditor’s report.

Performance Review

The Board has adopted a self-evaluation process to measure its own performance during each financial year. Also, an annual review is undertaken in relation to the composition and skills mix of the Directors of the Company.

Arrangements put in place by the Board to monitor the performance of the Group’s executives include:

·                A review by the Board of the Group’s financial performance; and

·                Annual performance appraisal meetings incorporating analysis of key performance indicators with each individual to ensure that the level of reward is aligned with respective responsibilities and individual contributions made to the success of the Company.

Remuneration Arrangements

The broad remuneration policy is to ensure that remuneration properly reflects the relevant person’s duties and responsibilities, and that the remuneration is competitive in attracting, retaining and motivating people of the highest quality. The Board believes that the best way to achieve this objective is to provide Executive Directors and executives with a remuneration package consisting of fixed components and equity based remuneration, that reflect the person’s responsibilities, duties and personal performance.

The remuneration of Non-Executive Directors is determined by the Board as a whole having regard to the level of fees paid to Non-Executive Directors by other companies of similar size in the industry, and the level of involvement in the Company’s affairs.

Details of remuneration are set out in the Remuneration Report section of the Directors’ Report.

ASX Principles of Good Corporate Governance

The board has reviewed its current practises in light of the ASX Corporate Governance Principles and Recommendations 2007 2^nd Edition with a view to making amendments where applicable after considering the Company’s size and the resources available it has available.  As the Company’s activities develop in size, nature and scope, the size of the Board and the implementation of any additional formal corporate governance committees will be given further consideration.

The following table sets out the ASX Corporate Governance Guidelines with which the Company does not comply:

ASX Principle	Comment
Principle 2: Structure the board to add value 2.1 A majority of the board should be independent.	The Board considers that a majority of the Board is not independent in accordance with Recommendation 2.1. However, the Board believes that the individuals on the Board can make, and do make, quality and independent judgments in the best interests of the Company on all relevant issues. Directors having a conflict of interest in relation to a particular item of business must absent themselves from the Board Meeting before commencement of discussion on the topic.
2.2 The Chair should be an independent director.	The Board considers that the Chairman of the Board is not independent in accordance with Recommendation 2.2. However, the Board believes that the individuals on the Board can make, and do make, quality and independent judgments in the best interests of the Company on all relevant issues. Directors having a conflict of interest in relation to a particular item of business must absent themselves from the Board Meeting before commencement of discussion on the topic.
2.4 The board should establish a nomination committee.	The Board acknowledges this does not comply with point four of recommendation 2.4 of the ASX Corporate Governance Guidelines. As the Company’s activities increase in size, scope and nature, the appointment of a nomination committee will be reviewed by the Board and implemented, if appropriate.